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PMI PMI-SP : PMI Scheduling Professional Exam

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Exam Number : PMI-SP
Exam Name : PMI Scheduling Professional
Vendor Name : PMI
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PMI-SP test Format | PMI-SP Course Contents | PMI-SP Course Outline | PMI-SP test Syllabus | PMI-SP test Objectives

The Project Management Institute (PMI) ® offers a professional credential for project schedulers, known as the PMI Scheduling Professional (PMI-SP)®. PMIs professional credentialing examination development processes stand apart from other project management certification examination development practices. PMI aligns its process with certification industry best practices, such as those found in the Standards for Educational and Psychological Testing.

Although many of the domains, tasks, knowledge, and skills outlined by the PMI-SP Examination Content Outline are also covered by the Practice Standard for Scheduling and PMBOK® Guide, there are some that are unique to the PMI-SP Examination Content Outline. Candidates studying for the examination will certainly want to include the current edition of the Practice Standard for Scheduling and PMBOK® Guide as two of their references, and would be well advised to read other current titles on project scheduling.

Schedule Strategy 14%
Schedule Planning and Development 31%
Schedule Monitoring and Controlling 35%
Schedule Closeout 6%
Stakeholder Communications Management 14%
Total 100%

Domain 1: Schedule Strategy (14% of examination)

Task 1 Establish project schedule configuration management policies and procedures incorporating best practices, regulations, governing standards and organization policies, and procedures to ensure accessibility, storage, retrieval, maintenance, change control, and baseline schedule control.

Task 2 Develop schedule approach, based on the unique characteristics of the project, including enterprise environmental factors and organizational process assets, in order to define schedule requirements.

Task 3 Establish scheduling policies and procedures regarding methodology, selection of a scheduling tool, scheduling parameters, performance thresholds, activity granularity, presentation format, earned value management (EVM) implementation, analysis techniques, and approval requirements by using resources such as organizational process assets and project documents in order to develop the schedule management plan and standardize operational procedures.

Task 4 Develop the scheduling-related components for project management plans (for example, integration, scope, cost, quality, resources, communication, risk, and procurement management), through review of contract requirements, in order to integrate scheduling activities into the overall project management process.

Task 5 Provide information about project scheduling objectives and goals, the role of the scheduler, and scheduling procedures to project team members to facilitate effective participation in the project.
Knowledge and Skills:
=> Applicable contract requirements, regulations, and governing standards
=> Schedule control processes (for example, baseline control, status update procedure, variance thresholds)
=> Scheduling development concepts (for examples, coding, work breakdown structures, organizational breakdown structure, resource breakdown structures)
=> Project charter

Domain 2: Schedule Planning and Development (31% of examination)

Task 1 Develop the work breakdown structure (WBS), organizational breakdown structure (OBS), control accounts (CA), and work packages through communication with subject matter experts and stakeholders and analysis of the contractual commitments in order to ensure completion of the project scope.

Task 2 Define activities and milestones through communication with subject matter experts, decomposition, and application of scheduling policies and procedures to identify and document the work to be performed.

Task 3 Estimate activity durations, utilizing subject matter experts and scheduling techniques such as three-point estimate, parametric, analogous and/or Program Evaluation and Review Technique (PERT) in order to develop an overall schedule model.

Task 4 Sequence activities, incorporating defined dependencies (internal, external, and cross programs) milestones, and constraints (for example, calendars, geography, contracts), in order to develop a logical, dynamic schedule model.

Task 5 Identify critical and near-critical path(s) using techniques such as Critical Path Method, Critical Chain, Program Evaluation and Review Technique (PERT), and Monte Carlo simulation in order to meet project delivery date requirements.

Task 6 Develop the project resource breakdown structure (RBS), determine resource availability, and assign resources to activities by working with functional managers, project managers, and project team members in order to define the resource constrained schedule.

Task 7 Adjust schedule model based upon resource availability, available budget, and other known constraints in order to calculate the resource constrained schedule.

Task 8 Align schedule with the overall program plan or integrated master plan (IMP), through review of enterprise objectives and contract documentation, in order to ensure accomplishment of overall program objectives.

Task 9 Analyze major milestones against statement of work (SOW), the contract, and/or memorandum of understanding, to assess whether schedule model delivery estimates meet required deadlines.

Task 10 Perform schedule risk analysis using quantitative tools or techniques (for example, what-if scenarios, Monte Carlo simulation) in order to determine if project milestone dates are achievable within acceptable risk tolerances.

Task 11 Obtain a consensus of the project customer, sponsor, project manager, and project team members, in order to establish an approved baseline schedule.

Task 12 Establish the Performance Measurement Baseline (PMB), using organizational processes and standard techniques, in order to enable performance measurement and management.

Knowledge and Skills:
=> Scope statements, including deliverables and deadlines
=> Work breakdown structure (WBS)
=> Organizational breakdown structure (OBS)
=> Resource breakdown structure (RBS)
=> Cost structure as related to schedule development
=> Activity definition
=> Activity execution techniques (duration/time, effort/work)
=> Dependency relationship types (Finish to Start, Start to Finish, Finish to Finish, Start to Start)
=> Leads and lags
=> Prioritization within the schedule model
=> Resource groups
=> Resource calendars
=> Resource allocation techniques
=> Activity Network Diagram (AND)
=> Precedence Diagramming Method (PDM)
=> Capacity requirements/resource requirements
=> Contingency reserve or buffer (funds, budget, or time)
=> Cost and schedule integration
=> Schedule baselining
=> Performance Measurement Baseline (PMB)
=> Inter-project Dependencies
=> Milestone definition
=> Schedule model components
=> Schedule risk-assessment techniques (for example, Monte Carlo simulation, PERT)

Domain 3: Schedule Monitoring and Controlling (35% of examination)

Task 1 Collect activity status at defined intervals from activity owners via reports, meetings, inspections, or other standard procedures in order to update and review the project progress.

Task 2 Collect resource information and updates via reports, timesheets, meetings, inspections, or other standard procedures in order to report on resource utilization and availability.

Task 3 Perform schedule analysis and audit, on in-house and subcontractor schedules, using industry standards, guidelines and best practices in order to identify and report project schedule, status, changes, impacts or issues.

Task 4 Identify alternative project execution options, using tools and techniques such as what-if scenario analyses, in order to optimize the schedule.

Task 5 Incorporate approved risk mitigation activities into the schedule, by utilizing defined change control processes, in order to establish a new performance measurement baseline (PMB).

Task 6 Update the schedule model and document schedule baseline changes, received through formal change-control processes, in order to maintain an accurate schedule and facilitate forensic schedule analysis, if required.

Knowledge and Skills:
=> Progress measurement techniques (for example, percent complete, actual/remaining duration, estimate to complete)
=> Industry standards, guidelines, and best practices with respect to activity status update frequency, format, and content
=> Metrics to monitor, analyze, and control the schedule
=> Cost and schedule reserve analysis
=> Activity prioritization
=> Available data, logical data organization/relationships within data elements
=> Electronic file storage and retrieval standards
=> Resource breakdown structure (RBS)
=> Resource calendars
=> Resource groups
Resource allocation techniques
=> Schedule risk analysis
=> Project schedule change control
=> Reserve analysis
=> Knowledge of ongoing audit analysis
=> Activity Network Diagram (AND)
=> Precedence Diagramming Method (PDM)
=> Schedule risk assessment techniques (for example, Monte Carlo simulation, Program and Evaluation Review Technique [PERT]) Schedule and cost variance management

Domain 4: Schedule Closeout (6% of examination)

Task 1 Obtain final acceptance of the contractual schedule components, by working with sponsor and/or customer, in order to facilitate project closeout.

Task 2 Evaluate final schedule performance against baseline schedule, scheduling approach and the implementation, using standard scheduling tools and techniques, including solicitation of feedback from stakeholders, in order to identify lessons learned and develop best practices.

Task 3 Update the organizational process assets, through documentation of identified lessons learned and best practices, in order to Excellerate business processes.

Task 4 Distribute final schedule reports, including earned value management (EVM) calculations and variance analysis, to stakeholders in order to facilitate project closeout.

Task 5 Archive schedule files (for example, final schedule model, schedule management plan, periodic status reports, schedule change log), as per defined procedures in order to satisfy contractual requirements and prepare for potential forensic schedule analysis.

Knowledge and Skills:
=> Contractual schedule components
=> Schedule close-out procedures
=> Feedback techniques
=> Schedule review techniques
=> Schedule issue management
=> Transition planning

Domain 5: Stakeholder Communications Management (14% of examination)

Task 1 Develop and foster relationships with project stakeholders, consistent with the communication management plan, in order to enhance support for the project schedule.

Task 2 Generate and maintain visibility of project schedule, by working with the project manager and/or stakeholders, in order to maintain stakeholder support.

Task 3 Provide senior management and other stakeholders with verbal and written schedule status updates and impact on schedule of corrective actions, as defined by the communication management plan, in order to maintain stakeholder awareness.

Task 4 Communicate schedule issues that could impact delivery of project scope or adherence to the schedule management plan, in order to elevate awareness to relevant stakeholders.

Knowledge and Skills:
=> Targeting communications to senior management
=> Methods and techniques used to maintain visibility of project schedule Elements of the communication management plan Oral and written communication tools and techniques
=> Targeting communications to intended audience
=> Presentation tools and techniques
=> Negotiation
=> Facilitation
=> Cultural sensitivity and diversity
=> Conflict resolution
=> Project life cycle
=> Stakeholder-impact analysis
=> Change management/control
=> Scheduling terminology
=> Organizational process assets
=> Project management software
=> Project management information systems
=> Schedule documentation and reporting techniques
=> Scheduling data management procedures (for example, archiving, storage, retrieval)
=> Estimation techniques (for example, analogy based estimation, parametric estimation, historical data, expert estimation)
=> Scheduling methods (for example, critical path method, critical chain, linear, agile)
=> Scheduling techniques (for example, resource leveling, schedule compression, simulation)
=> Earned Value Management (EVM)
=> Gantt Charts
=> Quantitative and qualitative schedule analysis (for example, schedule performance index, baseline execution index, float analysis)
=> Problem-solving tools and techniques
=> Contract schedule requirements

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PMI Scheduling outline

the upward push of Asynchronous Collaboration and What It capability for development teams | PMI-SP Free PDF and test Cram

Key Takeaways
  • Video conferencing, once meant to deliver us closer together, has as an alternative decreased their desire for collaboration and hindered their productivity
  • The aspect consequences of "Zoom fatigue" have given upward push to asynchronous collaboration equipment like Miro, Trello, and others
  • These equipment can aid development groups collaborate on their own time and, in many instances, conveniently take the area of natural scrums, whiteboards, and different usual practices
  • while asynchronous collaboration equipment have many advantages, they’re now not superb - and aren’t appropriate for all situations
  • Like every thing else, asynchronous collaboration will proceed to conform and be helpful, even publish-pandemic 
  • The outcomes they get from interacting with one yet another are as quintessential to the application construction manner as code writing. The ebb and circulate that incorporates an exchange of concepts and potential sharing, the exhilaration one receives with the aid of ideating with others on utility tasks, the pride of working across teams to accomplish a dash—all of these are elementary to a building crew’s work. When collaboration is effortless and frictionless, we’re able to create exquisite solutions and solve large complications, all whereas feeling greater closely aligned with each different and their usual ambitions.

    We misplaced some of that during the last year, though. physical distance made it greater complex to do the entire little things that made collaborative building particular. daily "standups" that had been as soon as held within the identical familiar region typical unexpectedly became spread out well-nigh. In-grownup discussions were replaced through looking at faces on monitors full of boxes. lively interactions had been changed with the aid of utterings of "you’re on mute" and dogs fervently barking in the history.

    at the beginning, these video chats appeared like the answer to their socially distant challenges. Now, that feeling appears about as distant as are living concert events and a Saturday evening on the videos. Video conferencing may also be onerous and a drain on their effective time. Interactions are time-honored, however also extra stilted. We’re on display, all the time, and their productivity is being killed via invariably context switching from one mission to one more. How can they destroy this cycle?

    Asynchronous Collaboration equipment Can Relieve one of the most power

    we can birth via turning their video cameras off, at the least in some circumstances, and take again time through adopting and embracing asynchronous modes of collaboration. Asynchronous is one other a type of terms that grew to be conventional in 2020, along with "athleisure" and "the new standard." It refers to 2 or extra issues that don't happen concurrently.

    Asynchronous collaboration and undertaking management equipment can function their panacea, an escape from the virtual spotlight and relentless time-suck of video chats and conference calls. These tools offer us a respite through providing a method to collaborate very readily through playing cards and boards stuffed with fame updates, comments, files, and even visible workflows that may take the region (and, in some cases, increase upon) their cherished whiteboards. they can without problems take the area of non-productive conferences, permitting us to song their work, collaborate with their teammates, and achieve their pursuits with out the want for lights and cameras.

    right here, I’ll share tips about one of the vital asynchronous collaboration and project management tools I find most helpful and how they’ve helped us maximize productiveness and collaboration.

    I must begin, even though, with a few caveats. First, while the equipment I’ll reference here are, on the total, exceptional, there are some drawbacks to asynchronous collaboration that remember to be aware about, and i’ll go into detail about them a bit extra on. 2d, these equipment cannot and should no longer be regarded everlasting replacements for video calls. quite, they should still be considered complementary to these calls, enabling you to order these hour (or longer) conferences for brainstorming and authentic difficulty solving.

    different Asynchronous alternate options

    There are loads of distinctive asynchronous tools accessible. All of them have their personal enjoyable advantages. What’s right for you depends upon your needs. Aha!, as an instance, is optimum for constructing product roadmaps that all and sundry, no longer simply developers, can simply keep in mind and replace. Jira is respectable for monitoring initiatives and workflows.

    Confluence, Atlassian’s wiki product, is awesome for collaboration, documenting practices, and keeping track of adjustments, all with out the need for in-person meetings. that you could have distinct sections for quite a few initiatives that may also be up-to-date as crucial, as well as pages devoted to specific releases. each time a transformation is made to content, contributors are alerted and may comment on the alterations as they see healthy. When a assignment meets the definition of equipped or definition of executed, the total team can also be alerted, signaling it’s time to movement onto the next part.

    Slack is mind-blowing for precise-time communications, nevertheless it can even be used asynchronously to reply to messages in context every time time enables. The reminder tool and marking messages unread can hold you from letting messages drop into the ether in case you wish to return to them. take into account, communications in Slack aren’t always tied at once to a project, so it may also be problematic to correlate conversations with certain work tickets.

    Miro and Trello: The equipment My group uses

    while my group has at all times worked remotely, even before the pandemic, a lot of their purchasers simplest started working practically early ultimate year. As such, they looked for tactics to duplicate the traditional whiteboard event so they might comfortably work collaboratively and throughout teams.

    at the beginning, all of us relied on video conferencing like many of their peers, however they straight away realized there have been other solutions that they could use asynchronously that would allow us to shop time and enhance productiveness. With these solutions, all crew contributors may reside advised on the status of projects, post workflow updates and feedback, and basically keep on task devoid of the distraction of a parade of Zoom calls.

    during the last yr, members of my team have used a combination of distinct tools, including those previously mentioned. but Miro and Trello are the ones they use probably the most, for distinctive factors.

    Miro: virtual Whiteboarding

    Miro, a web collaborative whiteboard answer, makes it possible for us to map out story concepts, consumer personas, and work through challenges, similar to what we'd continuously do in an in-person assembly.

    We’ve used Miro for a couple of different applications, together with story mapping, undertaking scoping, characteristic constructing, and more. They arrange their initiatives in terms of issues, epics, and person experiences, and prioritize them simply as they would under regular circumstances. any one who works on a project can go in at their entertainment and verify on and replace a mission’s repute.

    We regularly use Miro for brainstorming, as neatly. they have been established to install clean canvases for tasks. any person can drop in concepts at their leisure. This technique effectively takes the location of more formal synchronous brainstorm periods that could usually be handled over the phone or on video. It saves time, but it also permits individuals to categorical their ideas without having to think uncomfortable sharing them in front of their friends. these friends can then iterate on the concepts in Miro, making a fluid venture that’s informed by the opinions and event of the group writ tremendous.

    here’s an example of a design studio template they created in Miro for coming up with new concepts for functions or facets. team members can go in on every occasion they need and upload their work for all to look and comment on with out the want for real-time discussions. everyone draws up their personal concepts and illustrations in my opinion before the team comes collectively to head over the concepts:

    listed here are a couple of other examples of the way they can asynchronously run tasks with this device. the first is a board they created to manipulate, map and outline person personas, together with users’ behaviors, needs, and pastimes. The 2nd is a purpose alignment board so every person is on the identical page concerning goals and outcomes.

    whereas clients can check in on these boards and add to them on their own time, the gadget also permits for synchronous collaboration if the need arises. for example, they are able to every now and then cling "Miro sessions," all through which team members engage with each and every different in true-time. here is high-quality for building out story maps, iterating on tasks, and whenever there’s a necessity for immediate remarks and workshopping. You don’t deserve to do that, but the choice is there, and it presents a decent substitute for the in-adult gatherings of "the earlier than instances."

    Trello: Workflow and Documentation

    whereas Miro gives a sufficient representation of a whiteboard session in a digital environment, Trello is a pretty good logistical mission management device. users can effectively be assigned tasks and due dates, which will also be displayed in standard to understand columns. as soon as a job is completed, it gets moved over to the subsequent column. anybody can add new ideas, publish comments, view designs, assign tickets, and more.

    while many groups use it to keep tune of workflow, they also use Trello for documentation. suggestions tends to get lost in synchronous collaboration, even if on a video name or in-adult. If I post a hyperlink in a chat, as an instance, handiest the people on that chat will be in a position to see it. once the call is performed, that counsel is gone. Likewise, if for some purpose someone concerned in a challenge isn’t capable of make a Zoom name, they may additionally miss out on some pertinent assistance.

    feedback in Trello are easily documented and located, permitting for asynchronous discussions to be captured in a single area. any person with access to the Trello board can go in at any time and notice and respond to the ideas that others have left and be trained from these ideas. It’s a centralized knowledge base with information that can be really useful to each latest and future tasks.

    Trello’s also very effective for asynchronous communications between my group and their shoppers. they can assign tickets to consumers, who can, in turn, assign work amongst themselves. They use this manner to kickstart every engagement, so we—and their valued clientele—have a clear and shared realizing of expectations. right at the outset, earlier than accomplishing a two-week sprint, they ask their shoppers to share design specifications, their technical architectures, and extra.

    All of here is documented in Trello and correlated directly to individual projects and gathered in a single location, so it’s easy to look how the counsel ties without delay to selected initiatives. There’s no want for manual notetaking, whiteboarding, or the usual synchronous tricks of the alternate, and, in contrast to different tools (e-mail, Slack, and so on.) nothing receives misplaced.

    Drawbacks of Asynchronous Collaboration tools

    Asynchronous collaboration equipment like Miro and Trello offer notable advantages for teams which are burnt out from being on the Zoom treadmill, however they’re not perfect, for a couple of reasons:

  • despite the benefits they bring, no virtual tool can basically take the region of an in-grownup assembly. There’s comfortably an energy to a daily scrum or workshop session that doesn't come throughout in an asynchronous work environment.
  • You’re nevertheless working through a reveal, with the hazards that come from being tied to your computer. Emails pop up and distract. Eyes get tired. Asynchronous collaboration helps, because it permits you to destroy up work in chunks and when it’s most handy for you. however one of the most challenges involving monitor time remain.
  • You’re prone to get an e-mail on every occasion somebody posts, updates, or feedback on some thing. those notifications can be customized, however you have to be even handed as to which notifications you wish to see and which may also be discarded. in any other case, you’ll run into the same ancient distractions that you just’re making an attempt to get far from.
  • while these equipment work first-rate for internal communications, they can now and again pose challenges for exterior companions. access rights are continually altering and being up-to-date, and individuals from backyard of your enterprise might also have concern signing in or should spend time getting new authorization to entry the systems. That can cause complications and fully upend asynchronous efforts.
  • Aysynchronous collaboration encourages the crowdsourcing of ideas and code, however that may pose its personal challenges. people can every now and then go into a system and log their own suggestions and concepts devoid of checking to look if someone has already achieved equivalent work. It’s essential to diligently maintain track of the work that’s being finished—in a imperative repository, for example—and motivate and remind your teammates to assess before creating new content material that may potentially be redundant.
  • What’s next for Asynchronous Collaboration?

    All in all, despite the fact, asynchronous collaboration and communication equipment are a balm for those of us who need to superior manage their time and raise their productiveness—and they will definitely proceed to improve. And whereas I’m excited to peer how the already strong choices I’ve mentioned here should be better, I’m even more interested in new frontiers for asynchronous video communications.

    for example, the capability to send and keep particular person video clips and collect everybody’s recordings and feedback in a searchable, subject matter-driven interface, may deliver the best of video conferencing with out the impediments to productivity. consider of being capable of watch a colleague explain their reasoning at the back of the advent of a function set in a brief five-minute blast, and recording your response and recommendations to that video, with every thing archived for the relaxation of the team to see.

    besides the fact that and when groups go again to the workplace, I agree with that asynchronous collaboration and project administration equipment will continue to be a primary a part of their group’s toolkit. as a result of even though they cannot fully change the believe of a in-grownup work session, their digital nature makes it effortless for individuals from all over the area to check in and add their two cents.

    This may also be extremely good for somebody who may additionally now not believe fully at ease voicing their opinions in a group atmosphere, or for whenever a person has a spur of the second idea they absolutely need to share. during this approach, asynchronous collaboration tools open the doorways for elevated remarks. individuals can create their personal templates and open supply them so others can improvement, a whole lot as they did with their Miro boards.

    might the equipment ultimately take the region of each day standup meetings? sure, at least in some circumstances. at the beginning of a challenge, when a team and its a number of personalities are coming collectively (the "forming" and "storming" part), those meetings are standard—you need them to keep in mind who's most advantageous ideal for what project or function. however as soon as each person’s strengths and pastimes are dependent, the meetings become less and fewer essential. they could be replaced by means of asynchronous collaboration.

    conferences will nonetheless be with us, of direction, however they can also be reserved for fully primary discussions, and handiest involve the people who deserve to be there. other information will also be mentioned, delivered, and captured asynchronously. everybody can benefit a major period of time returned of their days and stay extremely-productive while staying off digicam.

    concerning the Authors

    Drew Falkman is Director, approach at Modus Create. He has been offering product and technical path to groups from startups to Fortune 500s for over 20 years. he's a printed tech writer, coach and speaker and has a on no account-sated ardour for expertise. In his spare time, he loves to write reviews/blogs, construct stuff, cook stuff, play track, delight in his family and make wine.

    Jay Garcia is co-founder and managing accomplice of Modus Create. Jay is a US Air drive veteran and brings distinct technical information and two decades of event in expertise and consulting to Modus. he's a concept leader in the JavaScript world, has authored books and is a normal contributor to open source initiatives. He’s co-organizer of the NoVa.JS and NYC.JS meetups, and is actively panic within the utility communities that deliver business frameworks and applied sciences, which allow prosperous cellular and desktop web experiences.

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